Document Intelligence redefined
Turn your documents into reliable data
ExtractaDoc captures the data you need from real-world documents, including varying layouts, scanned files, and handwritten content, then returns it to your existing systems in a structured format they can use.
Cut manual capture, reduce rework, and improve the quality of data flowing through your process.
Invoice · Scanned
Supplier Co. Ltd
Invoice #INV-2041
Date12 March 2026
Due26 March 2026
Line 1R 1,240.00
Line 2R 860.50
Line 3R 412.00
TOTALR 2,512.50
extracted.json
{
"supplier": "Supplier Co. Ltd",
"invoice_no": "INV-2041",
"date": "2026-03-12",
"due_date": "2026-03-26",
"line_items": [
{ amount: 1240.00 },
{ amount: 860.50 },
{ amount: 412.00 }
],
"total": 2512.50,
"currency": "ZAR"
}
Why ExtractaDoc Enterprise-grade document processing,
Enterprise-grade document processing,
without the enterprise overhead.
Get enterprise-grade document processing without the cost and complexity of a typical enterprise platform.
Built for messy, real-world documents
Handles varying layouts, unstructured formats, and handwritten content within the same document type, without relying on rigid templates.
Delivers measurable operational value
Reduces processing time by up to 90%, achieves configured-field accuracy typically above 99%, and lowers the cost of document-heavy workflows.
Configure a document once, not per layout
Set the fields you need once for a document type, then let ExtractaDoc identify, match, and extract them across changing layouts.
Returns data your systems can use
Returns structured output based on your configuration, so downstream systems receive clean, consistent, system-ready data every time.
How It WorksFits into document-heavy processes
Fits into document-heavy processes
without adding friction.
ExtractaDoc is designed to slot into how your operation already works — configure once, submit, extract, validate, and deliver.
Step 01
Configure your extractor for your document type
Set up the fields you want to extract for a document type using the ExtractaDoc configurator. Define anything from simple header fields to nested line items, depending on the structure of the document and the data your process needs.
Once configured, the extractor is ready to identify and return those fields consistently, even when layouts vary.
Invoice · Extractor
Configuring fields
supplier_namestring
invoice_numberstring
issue_datedate
line_items[]array
· descriptionstring
· amountnumber
totalnumber
Cloud-hosted
Runs securely in trusted cloud environments.
Standard API integration
Connects smoothly with your existing systems.
Transient processing
Processes data and returns it without long retention.
Secure by design
Designed and delivered in line with security best practices. GDPR and POPI Compliant
Features Built for the documents, controls, and
Built for the documents, controls, and
operational realities teams deal with every day.
Supports simple to complex document types
ExtractaDoc can be configured for any document type, from invoices, purchase orders, and statements to complex multi-page policies and applications.
Captures simple fields and nested document data
It can extract anything from dates, totals, and reference numbers to repeated sections and detailed line items, depending on what the process requires.
Processes digital, scanned, and handwritten documents
Whether documents arrive as system-generated PDFs, scanned pages, photographed files, or handwritten forms, ExtractaDoc is built to handle them.
Adds human review where extra control is needed
Optional human validation supports workflows that require review, correction, or approval before extracted data is passed on.
Returns structured output your systems can use
Extracted data is returned in a structured format that supports workflows, databases, downstream platforms, and reporting environments.
Built for practical deployment in business environments
Cloud-hosted delivery, standard API integration, transient processing, and security best practices make ExtractaDoc easier to adopt responsibly.
Cloud-hosted delivery, standard API integration, transient processing, and security best practices make ExtractaDoc easier to adopt responsibly. Pricing Straightforward pricing that scales
Straightforward pricing that scales
with your document volumes.
Priced per page, with monthly fees billed in advance. As volumes grow and commitment increases, the cost per page comes down - a practical way to start at the level that fits your needs today.
Starter
Irregular, low volumes
$ 1,150per month
Breakdown
$ 0.2300 per page
Includes 5,000 pages / month
Most chosen
Growth
Consistent small ops
$ 5,505per month
Breakdown
$ 0.2202 per page
Includes 25,000 pages / month
Business
Established operations
$ 21,510per month
Breakdown
$ 0.2151 per page
Includes 100,000 pages / month
Scale
High-volume
$ 62,970per month
Breakdown
$ 0.2099 per page
Includes 300,000 pages / month
Looking for better rates with annual prepayment or higher monthly volumes?
Prepaid credits remain valid for 12 months and suit irregular document volumes. Switch to Subscription at any time to unlock lower per-page rates.
Subscription billing rewards consistency — up to 10% of unused credits roll over to the next period, and top-up credits cover occasional overages.
Book a Demo See how ExtractaDoc fits your document
See how ExtractaDoc fits your document
workflow before you commit.
Book time directly in the calendar below for a guided walkthrough using sample documents, or share a small set of your own for a more relevant discussion.
Guided demo
See how ExtractaDoc captures and returns structured data using sample documents.
Experience it using your own documents
- 1 Send 2 to 5 sample documents of the same type, such as invoices, purchase orders, or policies. Layouts can vary.
- 2 Include 3 to 5 fields you want extracted so we can test against your use case.
Customer sample documents should be the same document type for testing. Sensitive data handling requirements can be discussed before submission.
Frequently Asked Questions
About the platform
What does ExtractaDoc do?
ExtractaDoc turns real-world documents into structured, system-ready data. It automates document capture across mixed formats, varying layouts, scanned files, and handwritten content so teams can reduce manual data entry, improve turnaround times, and increase downstream data quality. It is built for document-heavy operations where information needs to move reliably from documents into workflows, systems, and databases.
What types of documents can ExtractaDoc process?
ExtractaDoc can support virtually any document type because the extractor is configured around the fields you need to extract. That includes everything from invoices, purchase orders, statements, receipts, forms, and check sheets to more complex multi-page policies, claims, application forms, contracts, and supporting documents. It can be used across industries such as financial services, insurance, healthcare, logistics, manufacturing, mining, and other environments that rely heavily on document capture.
Can ExtractaDoc handle different layouts of the same document type?
Yes. Once the required fields have been configured for a document type, ExtractaDoc can identify and extract those fields even when layouts vary and field positions change. That makes it well suited to real operational environments where documents do not arrive in one neat format, whether they come from different suppliers, branches, brokers, customers, or internal teams.
Does ExtractaDoc support handwriting?
Yes. ExtractaDoc can support handwriting capture where handwritten content forms part of the document workflow. This is particularly useful for forms, applications, claims, check sheets, and other processes where a mix of printed and handwritten information needs to be captured accurately.
We already use OCR. Why would we need ExtractaDoc?
OCR reads text from a document. The harder problem is knowing which information matters and extracting it reliably when layouts change, documents are inconsistent, or handwriting is involved. ExtractaDoc goes beyond OCR by identifying and extracting the fields you configure, then returning structured data your systems can use.
Don't data extraction tools typically struggle with unstructured documents?
Many do. ExtractaDoc is designed specifically for real-world document capture, including inconsistent layouts, scanned files, photographed documents, and handwritten content. It is built for the kind of documents operations teams actually deal with every day, not only clean digital files in a single standard format.
Our documents vary too much. Will this still work?
Yes. That is exactly the kind of problem ExtractaDoc is built to handle. It does not depend on rigid templates for every layout variation. Once the fields have been configured, ExtractaDoc can extract them across changing formats, shifting field positions, and mixed document inputs.